College Application Procedures

Newark Charter seniors should refer to the following procedures when submitting transcript requests for college applications in Naviance.  Each section below must be complete in order for a student’s supporting documents to arrive at the appropriate colleges and universities for application review.

4 Key Procedures: This online tutorial describes the key procedures students must follow/complete when applying to colleges from Newark Charter.

Follow Instructions: Inattention to details or failure to properly complete any of these procedures can lead to delays in the processing of documents that may be required to complete your college applications.

Meet Deadlines: Late notification and/or failure to properly meet deadlines can lead to delays in the processing of documents that may be required to complete your college applications.

Overview (scroll down to view details)

1.) Transcript Release Form: Bring home the transcript release form, obtain a parent/legal guardian signature, and return it to your English teacher.

2.) Reporting of SAT/ACT Scores: How will you report your test scores (SAT and/or ACT and/or SAT Subject Tests) to colleges that require them? Each college will have its own score-reporting policy and students must find it, read it, and adhere to it. Students are responsible for self-reporting and/or officially sending their test scores to colleges that require them. Counselors are available to assist when consulted! See more details below, including specific instructions for “test-optional” applicants to UD (i.e. students with scores below 1150 on the SAT or 23 on the ACT).

3.) Create a Common Application account at

  • Add at least one college to your list in the Common Application (any college)
  • Complete FERPA authorization in the Common Application
  • Log-in to your Naviance account at
  • Click the COLLEGES tab, then the COLLEGES I’M APPLYING TO link, then carefully match your accounts.

4.) Request transcripts for specific colleges in Naviance and indicate the appropriate deadline you are using. Submit requests one full month prior to the college deadline.

Students Arrange for Reporting/Sending of Test Scores

It is imperative that students understand it is their responsibility to submit test scores to colleges from the appropriate testing agency website (College Board for SAT, and for ACT), or to arrange for the self-reporting or sending of scores via specific college-approved methods, and that counselors will not be submitting test scores for students’ college applications, per college regulations, except for specific circumstances when students have properly requested assistance from a counselor.*

  • Some colleges still require all students to submit scores directly via the testing agency. Screenshot instructions for this are included down below this set of bulleted statements under the heading “Sending Official SAT/ACT Score Reports via the Testing Agency.”
  • Some colleges allow scores to be communicated directly by a student without involving the testing agency or payment. Students should feel free to use this option carefully and honestly when allowable by any colleges. Please note that colleges will officially verify scores for admitted/enrolling students, and the misrepresentation of scores would be grounds for dismissal or rescinding of admission.
    • In some cases, the student may simply need to self-report the scores in an application (i.e. enter them into text boxes/widgets inside the literal college application) and that will satisfy any testing requirements until official scores are sent after admission (for admitted students who intend to enroll). The University of Delaware recommends this option and students can self-report their scores via the Common Application’s testing section.
  • For some colleges, entering test scores into the application will not be sufficient, in which case a student may need to send an actual PDF report. Students can view their SAT score reports by logging in to the College Board account here prior to downloading and saving the score report PDF (or multiple PDFs if you are trying to send scores from multiple testing dates). Score report PDFs could be downloaded by the student via a personal College Board account, prior to uploading to a college via email or an application portal. To download the PDF, after you are logged into the site, (A) select a score and click “view details,” and then (B) look for the “download report” button (key areas highlighted in yellow below):




  • Some colleges may require the score to be sent by a school official instead of a student (e.g. Newark Charter guidance or college counselor). If a student would like his/her counselor to submit a test score on his/her behalf, the student must send an email to the appropriate counselor.
  • **Students are encouraged to check directly with their colleges to learn if any particular college will accept test scores via alternative methods, and then proceed to send as required/recommended by the college, and to request score-sending assistance (if necessary or allowable) from the counselors by contacting the counselor, one full month prior to college deadlines.


Important Note about the University of Delaware: The University of Delaware is recommending that if a student scored an 1150 or higher (or an ACT of 23 or higher), he/she should submit the test score officially to the University of Delaware for review.  If a student has not reached the 1150 mark or 23 ACT, he/she is a candidate to apply test-optional to the University of Delaware.

  • If you scored an 1150 or higher on the SAT (or 23 or higher on the ACT) you should self-report your SAT or ACT score to the University of Delaware in the Common Application.  In the UD section of Common App, you should select to have the score considered:

  • If you did not score an 1150 or higher on the SAT (or 23 or higher on the ACT) you should withhold your test score (do not send it officially) and also do not self-report the score in your Common Application account for the University of Delaware application.  In the UD application in Common App (see screenshot A below), you should indicate that you ARE applying test-optional by selecting “I am interested in being considered without my test scores.”  Then, also be sure that in the Common App section, you are leaving the testing section blank and NOT reporting your SAT or ACT score (see screenshot B below).


Then, also be sure to remove your test scores from the Common App test scores section.  You can change this per college each time you submit the application.  In other words, if you are applying “test-optional” to UD (NOT submitting your test scores) but decide to send the include the test scores in an application to another college, you will need to go back in and add the scores in the testing section of Common App.


 If you have strong AP scores (3 or higher) you may also decide that you DO want to self-report AP scores to the University of Delaware, even if you are not reporting your SAT score. Strong AP scores, while not a “requirement,” can still be helpful for test-optional applicants who are not submitting an SAT or ACT score. You would want to change your answer (from the above screenshot) to “Yes,” but then only add AP Subject Tests from the drop-down menu and do not add the SAT score.  The result would appear as follows:


Sending Official SAT/ACT Score Reports via the Testing Agency

If a college requires an official score report directly from a testing agency, students must log-in to their SAT College Board and/or ACT account and request score sending to that college (there will be a fee).  Students should submit scores at least one full month prior to a college application deadline, whenever possible.

SAT Score-sending Tutorial (for when you are sending test scores, don’t use this if applying somewhere “Test Optional”)

1.) Log-in to your College Board account.

  • If you have difficulty logging in, attempt to reset your password or retrieve your username.
  • If you still cannot log-in after trying to reset your password or retrieve your username, please call 1-866-756-7346.
    • Press 3 at the first prompt, and then 0 at the second prompt. Explain your issue to the representative and ask for help. Please be patient and wait on the line if necessary.
      This is the only way to track down your account information if you’re having trouble with the online “forgot password or username” links.

2.) Click the “Send Available Scores” button (please note, the example screenshot below uses the University of Delaware BUT starting with the year 2019, students no longer need to officially send test scores to the University of Delaware during the application; they simply need to self-report them in the Common Application):


3.) Select the colleges you wish to receive your scores, and continue until you receive confirmation that the request went through.


Sending AP Scores

Students should not officially submit any AP Exam scores via College Board until after the application, admission, and enrollment processes are complete.  Students can self-report their AP scores (optional) on the Common Application, but they should not officially send AP scores to colleges via their College Board account until admitted and deciding to enroll at a particular college. Typically, the official score-sending will occur in the summer before enrolling at the chosen college.

To self-report AP scores (of 3 or higher) on the Common Application, please add AP Subject Tests from the drop-down menu of the scores  section in Common App:


Create Common Application Account & Match with Naviance

1.) Create a Common Application account at

  • It is recommended that you use your Newark Charter email during the account creation.
  • If you already registered with a different email, please click on the settings icon in the top right corner spoke. Then adjust your email address to the Newark Charter email.

2.) Complete the “current or most recent school” segment on the “Education” section of the Common App tab.

If you matched with Mr. Mitchell to write your counselor recommendation, here is his info. for the counselor section.


If you matched with Mrs. Halfen to write your counselor recommendation, here is her info. for the counselor section.


3.) Click on the “College Search” tab and add at least one college to your list (e.g. University of Delaware).


4.) Click on the “My Colleges” tab and then the “Recommenders and FERPA” segment.  Proceed to complete the “FERPA Release Authorization” section.



5.) Match your Common App account with your Family Connection (Naviance) account.  This will enable teachers and counselors to submit documents to colleges on your behalf: transcripts, report cards, recommendations, school forms.

Login at First half of their NCS email address (Example: lebrjame20)

Password: Student ID followed by NCS! (Example: 12345NCS!) unless you changed it.

  • Tip: Students who are having trouble logging in are likely including the “” in their login username, but they should NOT use that part of their email address – just the first part (Example: “lebrjame17” if LeBron James was a junior at NCS)


A.) After logging in, click on the on the “colleges I’m applying to” link.



B.) Click on the “Match Accounts” button, enter your email address (which needs to match your email in Common App), verify that your date of birth is correct – then click Match. This will integrate your Common App and Family Connection (Naviance) accounts. You can only complete this once you have finished the previous steps outlined in this tutorial.

6.) This final step (#6) is optional in terms of completing the 5 key procedures referenced in this tutorial (you don’t need to enter this in order to match your Common App account with Naviance), but #6 will  eventually be necessary for you to complete in the Common App, so key information is presented here in case you need to return to it. This is how you should complete the “Grades” segment in the “Education” section of the Common App:

  • Newark Charter does not share class rank with colleges, so please list “none.” Counselors will be entering the same on our required school reports which are sent to colleges.
  • Enter your cumulative (all years of high school up to now) GPA here.  Be sure to use your WEIGHTED GPA.  Your GPA will update after each marking period and can be seen in Naviance.
    • If you apply to a college after the first marking period grades are out, you will be able to update the GPA in Common APp prior to sending.
    • GPA updates for the first marking period will not be available until after November 1, so if you are applying to any colleges with Nov. 1 (or sooner) Early Action or Early Decision deadlines, you will be using your end-of-junior-year cumulative Weighted GPA.

Request Transcripts for Colleges (in Naviance)
  • Transcript requests must be completed at least a full month prior to the college deadline unless otherwise noted on the deadlines below.

How to Request Transcripts in Naviance

1.) Login to Naviance

Login at First half of their NCS email address (Example: lebrjame18)

Password: Student ID followed by NCS! (Example: 12345NCS!)

  • Tip: Students who are having trouble logging in are likely including the “” in their login username, but they should NOT use that part of their email address – just the first part (Example: “lebrjame18” if LeBron James was a senior at NCS)

2.) Click on the “Colleges” Tab, then the “Colleges I’m Applying to” Link

3.) Click on the “Request Transcripts” Circular Button

4.) Add colleges for transcript requests. The colleges and deadlines you enter MUST MATCH what the colleges actually have as official deadlines. The deadline you select is the one your counselor will abide by when sending required documents (e.g. transcripts, recommendation letters, etc.)

  • For each request, you MUST indicate the “type” of the deadline you are using.
  • The system’s drop-down menu will have defaults, but if you are applying Early Action, Early Decision, Restrictive Early Action, Regular Decision, etc. — you must indicate it here in the drop-down menu. Do your research to ensure that you are actually selecting a deadline option that truly exists at the college.
  • You will also need to indicate the method you will use to apply to the college (e.g. Common App or non-Common App which is considered “directly to the institution”).  If you are using the Coalition Application, or any other non-Common App system, you should select “directly to the institution.”  Do your research before selecting.
  • Please note that at this point (in the fall of senior year) you are requesting “Initial Transcripts” only. Final transcripts are for the end of senior year only


5.) If you wish to edit any of the methods of application (i.e. Common App, Directly to Institution) or the deadline option (e.g. Early Action, Regular Decision, etc.) you can simply click on the “Edit” icon:

If you update your deadline or the method through which you’ll apply, you MUST ALSO notify your counselor via email.