College Application Procedures

 

Newark Charter seniors should refer to the following procedures when submitting transcript requests for college applications.  Each section below must be complete in order for a student’s supporting documents to arrive at the appropriate colleges and universities for application review.

6 Key Procedures: This online tutorial describes the key procedures students must follow/complete when applying to colleges from Newark Charter.

Follow Instructions: Failure to properly complete any of these procedures can lead to delays in the processing of documents that may be required to complete your college application file(s).

Meet Deadlines: Failure to properly meet deadlines can lead to delays in the processing of documents that may be required to complete your college application file(s).

Overview (scroll down to view details)

1.) Send official test scores (SAT/ACT, SAT Subject Tests)

2.) Bring home transcript release form, obtain parent signature, return to bin at main office.

3.) Create a Common Application account at apply.commonapp.org/createaccount

  • Add at least one college to your list in the Common Application (any college)
  • Complete FERPA authorization in the Common Application
  • Log-in to your Naviance account at connection.naviance.com/newarkcharter
  • Click the COLLEGES tab, then the COLLEGES I’M APPLYING TO link, then carefully match your accounts.

4.) Complete the paper transcript request form (one for each college) and return to the bin at the main office, AND…

5.) Request transcripts for specific colleges in Naviance and indicate the appropriate deadline you are using.

Send Test Scores (Student's Responsibility)

It is imperative that students understand it is their responsibility to submit official test scores to colleges from the appropriate testing agency website (College Board for SAT, and ACT.org for ACT), and that counselors will not be submitting test scores for students’ college applications, per college regulations.

Sending Official SAT/ACT Score Reports

Students must log-in to their SAT College Board and/or ACT account and request score sending to colleges where they plan to apply.  Students should submit scores at least one full month prior to a college application deadline, whenever possible.

Important Note about the University of Delaware: The University of Delaware is recommending that if a student scored an 1150 or higher (or an ACT of 23 or higher), he/she should submit the test score officially to the University of Delaware for review.  If a student has not reached the 1150 mark or 23 ACT, he/she is a candidate to apply test optional to the University of Delaware.

  • If you scored an 1150 or higher on the SAT (or 23 or higher on the ACT) you should send your SAT or ACT score to the University of Delaware.  After applying, you will receive a notification email that asks you to indicate whether or not you want your test score to be reviewed during the admission evaluation.  You should select to have the score considered.
  • If you did not score an 1150 or higher on the SAT (or 23 or higher on the ACT) you should withhold your test score (do not send it officially) and also do not self-report the score in your Common Application account for the University of Delaware application.  After applying, you will receive a notification from the University of Delaware asking if you wish to be considered a test-optional applicant.  You should select to not have the score considered (thereby applying “test optional”).

 

SAT Score-sending Tutorial

1.) Log-in to your College Board account.

  • If you have difficulty logging in, attempt to reset your password or retrieve your username.
  • If you still cannot log-in after trying to reset your password or retrieve your username, please call 1-866-756-7346.
    • Press 3 at the first prompt, and then 0 at the second prompt. Explain your issue to the
      representative and ask for help. Please be patient and wait on the line if necessary.
      This is the only way to track down your account information if you’re having trouble
      with the online “forgot password or username” links.

2.) Click the “Send Available Scores” button:

send-available-scores

3.) Select the colleges you wish to receive your scores, and continue until you receive confirmation that the request went through.

ud-send

Sending AP Scores

Students should not officially submit any AP Exam scores via College Board until after the application, admission, and enrollment processes are complete.  Students can self-report their AP scores (optional) on the Common Application, but they should not officially send AP scores to colleges via their College Board account until admitted and deciding to enroll at a particular college.  Typically, this score-sending will occur in the summer before enrolling at the chosen college.

Transcript Release Form
Create Common Application Account & Match with Naviance

1.) Create a Common Application account at Commonapp.org

  • You must use your Newark Charter email during the account creation.
  • If you already registered with a different email, please click on the settings icon in the top right corner spoke. Then adjust your email address to the Newark Charter email.

2.) Complete the “current or most recent school” segment on the “Education” section of the Common App tab.

the-common-application

If you asked Mr. Mitchell to write your recommendation, here is his info. for the counselor section.

mitchell

If you asked Mrs. Halfen to write your recommendation, here is her info. for the counselor section.

halfen

3.) Click on the “College Search” tab and add at least one college to your list (e.g. University of Delaware).

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4.) Click on the “My Colleges” tab and then the “Recommenders and FERPA” segment.  Proceed to complete the “FERPA Release Authorization” section.

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the-common-application

WE STRONGLY RECOMMEND THAT YOU DO WAIVE YOUR RIGHT TO ACCESS YOUR LETTERS OF RECOMMENDATION

the-common-application

5.) Match your Common App account with your Family Connection (Naviance) account.  This will enable teachers and counselors to submit documents to colleges on your behalf: transcripts, report cards, recommendations, school forms.

Login at connection.naviance.com/newarkcharter: First half of their NCS email address (Example: lebrjame17)

Password: Student ID followed by NCS! (Example: 12345NCS!)

  • Tip: Students who are having trouble logging in are likely including the “@ncs.charter.k12.de.us” in their login username, but they should NOT use that part of their email address – just the first part (Example: “lebrjame17” if LeBron James was a junior at NCS)

 

A.) After logging in, click on the “Colleges” tab.  Next, click on the “colleges I’m applying to” link.

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B.) Enter your Newark Charter email address (which needs to match your email in Common App) and your date of birth – then click Match. This will integrate your Common App and Family Connection (Naviance) accounts.

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Request Transcripts for College (Paper Submission - required in addition to Naviance)

Request Transcripts for Colleges (in Naviance)
  • In addition to requesting transcripts via this paper form here, you will also need to request a transcript electronically via Naviance.
    • Transcript requests must be completed at least a full month prior to the college deadline, unless otherwise noted on the deadlines below.
    • These due dates apply to the submission of BOTH the electronic transcript requests (online) via Naviance AND the paper request form – both must be submitted by the corresponding deadlines below.

How to Request Transcripts in Naviance

1.) Login to Naviance

Login at connection.naviance.com/newarkcharter: First half of their NCS email address (Example: lebrjame18)

Password: Student ID followed by NCS! (Example: 12345NCS!)

  • Tip: Students who are having trouble logging in are likely including the “@ncs.charter.k12.de.us” in their login username, but they should NOT use that part of their email address – just the first part (Example: “lebrjame18” if LeBron James was a senior at NCS)

2.) Click on the “Colleges” Tab, then the “Colleges I’m Applying to” Link

colleges-tab

3.) Click on the “Request Transcripts” Link

request-transcripts

4.) Add colleges for transcript requests. The colleges and deadlines you enter MUST MATCH the paper transcript request document you submit as well.

  • For each request, you MUST indicate the “type” of deadline you are using, and it needs to match the paper request you submitted as well.
  • The system’s drop-down menu will default to “Regular Decision,” but if you are applying Early Action, Early Decision, Restrictive Early Action, etc. — you must indicate it here in the drop-down menu.

transcript-drop-down

 

5.) Now you need to be sure to correctly indicate the method through which you will apply to the colleges you have added.

selecting-method

EXAMPLE OF APPLICATION METHOD SELECTION SCREEN

selecting-method-2